how do i stop duplicate emails in outlook 365

This might be the equivalent of an Archive folder, but you can use it for items that you'll need to quickly access in the next few weeks.Īfter processing your email, schedule time on your calendar every day to review and handle the items in your to-do folder. Drag those into the someday folder to review at some point in the future when work slows down and you need something to do. Instead, they’re things you’d like read/review one day when you have time. Someday – Some emails don’t require a response.

Things like replies you're waiting to get or tasks that you've delegated. You’ll follow up on these items later, but moving them immediately keeps your inbox empty while you process the emails.įollow Up – Move emails to this folder that are put on hold. To Do – Drag non-urgent emails and emails that will require more than a three-minute response into your to-do folder. They’re either urgent or can be handled quickly (in three minutes or less). Inbox – The only emails that stay in your inbox are those that you should answer immediately. When new emails arrive, move them to the appropriate folder: Now you have four folders for incoming emails, and you can use all four to manage your tasks and keep your inbox clear. Repeat to create a 'Follow Up' subfolder under the To-Do folder. The first is a 'To Do' folder, and the second and third are subfolders called 'Follow Up' and 'Someday.' These loosely follow the Getting Things Done® or GTD® methodology of organizing tasks.ĥ. To do this, create three new folders under your inbox folder.

We're going to use these folders to do email triage, organize the messy inbox, and overcome email overload. Many people use the folder structure for archiving emails, but folders are also a great way to manage incoming emails as tasks and get them out of your inbox view. In Outlook 365, you can create a structure of folders for organizing emails. Move Complex and Non-Critical Emails Into a To-Do Folder note: Some of the features here apply to Microsoft's email service,, but most of them are for the version of Outlook that comes with Office 365. Take advantage of these sometimes-overlooked features in Outlook 365 to better organize your emails and start focusing on more important tasks.Įd. There’s good news: achieving Inbox Zero doesn’t have to be a rare occurrence.

How do i stop duplicate emails in outlook 365